The EGSO primarily receives funding to host events through the Graduate Student Organization. Each event must be approved in the budget submitted to the GSO at the start of each semester.
What kind of activities does the GSO support?
1.Educational events (examples: speakers, films, workshops, roundtables)
2.Cultural events (examples: speakers, performances, art, workshops, panels)
3.Professional events (examples: workshops, creation/maintaining publications, conferences sponsored by the organization)
4.Refreshments supporting the above activities
2.Cultural events (examples: speakers, performances, art, workshops, panels)
3.Professional events (examples: workshops, creation/maintaining publications, conferences sponsored by the organization)
4.Refreshments supporting the above activities
The GSO will NOT fund the following:
1.Potlucks, dinner, or anything where food is the main focus of the event
2.Alcoholic beverages
3.Social programming (This is handled by the GSO Programming Committee)
4.Orientation/welcoming parties - (again, handled by programming)
5.Departmental/Organizational parties
6.Personal property: definition of personal property is an item which is intended for the use of an individual and is not accessible to other students
7.Food and drink at regularly scheduled meetings for any recognized student group
8.Phone calls not documented as business calls
9.Donations to charities or other such groups without approval by the GSO Assembly
2.Alcoholic beverages
3.Social programming (This is handled by the GSO Programming Committee)
4.Orientation/welcoming parties - (again, handled by programming)
5.Departmental/Organizational parties
6.Personal property: definition of personal property is an item which is intended for the use of an individual and is not accessible to other students
7.Food and drink at regularly scheduled meetings for any recognized student group
8.Phone calls not documented as business calls
9.Donations to charities or other such groups without approval by the GSO Assembly
Sample contract for guest speakers:
| sp12_gso_independent_contractor_agreement.pdf |
Important (!) guidelines for reimbursement:
In order to be reimbursed for the cost of an event, it must be announced at least 5 business days prior to the event / activity on:
-RGSO Calendar (online)
-email event info to GSO@Albany.edu with "Calendar" in the subject line
-GSO Listserv
-email event info to GSO@Albany.edu with "GSO Listserv" in the subject line
-for your event to be included on Monday's listserv, you must send your announcement to GSO@Albany.edu by noon the previous Friday
-Poster with “Your GSO Funds at Work” (must be approved by Student Involvement in the Campus Center; 1-2 day turnaround)
-post flyer in GSO office in the Campus Center and on color-coded bulletin boards around campus
Reimbursement request must be submitted within two weeks of event/activity, and include:
List of Attendees
Original Receipts
Copy of promotional materials
Copy of email sent to GSO listserv
UAS Voucher Form
Contract and or Invoice
-RGSO Calendar (online)
-email event info to GSO@Albany.edu with "Calendar" in the subject line
-GSO Listserv
-email event info to GSO@Albany.edu with "GSO Listserv" in the subject line
-for your event to be included on Monday's listserv, you must send your announcement to GSO@Albany.edu by noon the previous Friday
-Poster with “Your GSO Funds at Work” (must be approved by Student Involvement in the Campus Center; 1-2 day turnaround)
-post flyer in GSO office in the Campus Center and on color-coded bulletin boards around campus
Reimbursement request must be submitted within two weeks of event/activity, and include:
List of Attendees
Original Receipts
Copy of promotional materials
Copy of email sent to GSO listserv
UAS Voucher Form
Contract and or Invoice
